In response to the concerns raised at the June 25, 2014 Representative Council Meeting in regards to the Guest
Room booking process for the ALLIANCE Hockey Annual General Meeting and in an effort to maximize the
Member Association attendance at the 2017 Annual General Meeting, a guest room allotment has been prepared
in reference to the 2017 AGM. ALLIANCE Hockey has designated the number of rooms for individual Member
Associations based upon the size of the Member Association, up to a maximum of 5 rooms. (Please see bulletin
#2016-10 with the chart of allotments.)
Member Associations are responsible to confirm the total number of guest rooms required for Friday, June 2, 2017
from the specified allotment by May 1, 2017. If Member Associations do not respond by May 1, 2017, the
allocated June 2nd guest rooms will be given back to the Oakwood Resort for redistribution. Guest room
requirements above the specified allotment, will be accommodated on a first requested, first served basis via a
waiting list – written contact must be made directly with the Oakwood Resort to have your Association added to
the waiting list. All efforts will be made to accommodate requirements to the best of their ability once allotted
rooms have been given back. If your Association knows now, that you will require additional rooms, we
recommend that you contact the Oakwood Resort ASAP to be added to the waiting list.
Member Associations are also responsible for booking guest room reservations for dates other than Friday, June 2,
2017 and for providing any specific requests (i.e. room preferences, locations, etc.) to the Oakwood Resort in
writing. These requests will be accommodated on a first requested, first served basis.
Note: For any Guest Room Cancellations made between May 27, 2017 and June 2, 2017, the Member Association
will be charged the full amount of accommodation revenue.
All correspondence with the Oakwood Resort must be made via email - no verbal requests/voicemails will be
entertained. Oakwood Contact: SARAH COPLEY, firstname.lastname@example.org