5.0 Representative Council, Recreational Council, Chair Roles, Policies, ALLIANCE Hockey Manual of Operations (Minor Hockey Alliance of Ontario)

Print5.0 Representative Council, Recreational Council, Chair Roles
5.1 REPRESENTATIVE COUNCIL

.1 Formation & Role
.1 The ALLIANCE will develop and operate a Representative Council that will be responsible for and have control over the day-
    to-day operations of ALLIANCE Representative leagues and teams.

.2 The Representative Council interacts and works in cooperation with numerous parties, including the Recreational Council,
    and is accountable to the Member Associations and the Board of Directors of the ALLIANCE.

.2 Composition of the Representative Council 
.1 The Representative Council shall consist of one (1) representative appointed by each ALLIANCE Member Association that
    has Representative teams, plus one (1) representative appointed by the on-ice game Officials Committee.

.2 Each qualifying Member Association must forward the name of their primary Representative Council appointed
representative to the ALLIANCE Executive Director prior to August 30th of each year.

.3 Each qualifying ALLIANCE Member Association must appoint one (1) alternate representative to the Representative Council
    and forward the name to the ALLIANCE Executive Director before August 30th of each year.

.4 Each Representative Council member or in their absence the designated alternate identified to the ALLIANCE Executive 
    Director, shall be entitled to vote on any matter properly placed before and considered by the Representative Council.

.3 Power and Duties of the Representative Council 
.1 The Representative Council will work closely with the elected Regional Vice-Presidents of the ALLIANCE and the Executive
    Director. The Representative Council shall have the following powers:
.1 Approach Member Associations in order to fill vacancies or to deal with attendance issues;
.2 Suspend any referee, player or official concerned with any affiliated team or member association involved with
    Representative leagues or teams for due cause, subject to the rights of appeals provided herein;
.3 Appoint one of its members to attend Recreational Council meetings as a liaison and observer with no voting
    privileges.

.2 The Representative Council can make the following decisions:
.1 Consistent with OHF and ALLIANCE Hockey By-laws, rules of play and related policies;
.2 On items that affect only Representative leagues and teams associated with the ALLIANCE.

.3 The Representative Council cannot make any decision that could impact the Recreational Council’s area of responsibility
    without securing approval of the Recreational Council on the matter before the decision can be implemented.

.4 The Representative Council, on receipt of a recommendation from the Recreational Council requiring Representative Council
    approval, will place the item on the next agenda of the Representative Council for consideration. A majority vote of the
    Council members is required to approve a recommendation of the Recreational Council.

.5 If the Representative Council and the Recreational Council cannot agree on a change or action approved by the
    Representative Council, the Council can present the recommendation to the Board of Directors of the ALLIANCE for a final 
    decision.

.6 The Board of Directors of the ALLIANCE, at its sole discretion, can approve, disapprove, amend or refer such a recommendation.

5.2 RECREATIONAL COUNCIL

.1 Formation and Role
.1 The ALLIANCE will develop and operate a Recreational Council which will manage and control the day-to-day operations of
    ALLIANCE house league and select teams.

.2 The Recreational Council interacts with and works in cooperation with numerous parties, including the Representative
    Council and is accountable to the Member Associations and the Board of Directors of the ALLIANCE.

.2 Composition of the Recreational Council
.1 The Recreational Council shall consist of one (1) representative appointed by each ALLIANCE Member association that
    has house league or select teams, plus one (1) representative appointed by the on-ice Game Officials.

.2 Each qualifying Member Association must forward the name of their primary Recreational Council appointed
    representative to the ALLIANCE Executive Director prior to August 30th of each year.

.3 Each qualifying ALLIANCE Member Association must appoint one (1) alternate representative to the Recreational
    Council and forward the name to the ALLIANCE Executive Director before August 30th of each year.

.4 Each Recreational Council member, or in their absence, the designated alternate identified to the ALLIANCE Executive
    Director, shall be entitled to vote on any matter properly placed before and considered by the Recreational Council.

.3 Power and Duties of the Recreational Council 
.1 The Recreational Council shall be responsible for and have control over the day-to-day operations of ALLIANCE house
    league and select teams.

.2 The Recreational Council will work closely with the elected Regional Vice Presidents of the ALLIANCE, and the
    Executive Director. The Recreational Council shall have the following powers:
.1 Approach Member Associations in order to fill vacancies or to deal with attendance issues;
.2 Suspend any referee, player or official concerned with any affiliated team or member association involved with
    house league or select teams for due cause, subject to the rights of appeals provided herein;
.3 Appoint one of its members to attend Representative Council meetings as a liaison and observer with no voting
    privileges.

.3 The Recreational Council can make the following decisions:
.1 Consistent with OHF and ALLIANCE Hockey By-laws, rules of play and related policies;
.2 On items that affect only house league and select teams associated with the ALLIANCE.

.4 The Recreational Council cannot make any decision that could impact the Representative Council’s area of
    responsibility without securing approval of the Representative Council on the matter before the decision can be
    implemented.

.5 The Recreational Council, on receipt of a recommendation requiring Recreational Council approval from the
    Representative Council, will place the item on the agenda of the next meeting of the Council. A majority vote of the
    Recreational Council members is required to approve a recommendation from the Representative Council.

.6 If the Recreational Council and the Representative Council cannot agree on a change or action approved by the
    Recreational Council, the Recreational Council can present the recommendation to the Board of Directors of the
    ALLIANCE for final approval.

.7 The Board of Directors of the ALLIANCE, at its sole discretion, can approve, disapprove, amend or refer such a
    recommendation.

5.3 COUNCIL MEMBER QUALIFICATIONS AND ELIGIBILITY

.1   Representatives on the Representative Council and the Recreational Council will have the following qualifications:
.1  Extensive minor hockey organizational experience, with particular emphasis at the level of play that the Council is involved with;
.2  Knowledge of ALLIANCE, OHF and Hockey Canada rules and regulations;
.3  Management and supervisory skills;
.4  Leadership, facilitation and decisiveness;
.5  Strong communication and interpersonal skills;
.6  Dispute resolution skills.

.2   Persons appointed to the Representative Council and the Recreational Council, save and except for the Referee Committee appointees,
     must have served at least one (1) year on the Board of Directors and/or a standing committee of the ALLIANCE, or as a Board
     Member of a member minor hockey association.

.3   Persons nominated as Representative or Recreational Council Chairs must have served at least one (1) of the last two years on the
     Representative Council or Recreational Council or as a Board Member of an ALLIANCE Member Association.

.4 All Associations are required to have their Association Rep in attendance at all ALLIANCE Council Meetings. If an alternate 
    representative is to attend for some reason, the ALLIANCE Executive Director must be notified, in writing, prior to the meeting.

.5 A Association failing to send a representative to an ALLIANCE Hockey Council Meeting will be assessed a fine in the amount of
    $50.00 (fifty dollars) per missed meeting.

.6 The flow of communications, whenever possible, should occur in accordance with the following chart:

Flowchart of ALLIANCE Communications

 

PLAYERS, PARENTS, COACHES, CONVENORS, ETC.

|

ASSOCIATION REPRESENTATIVE

Policy Issues

Admin & Urgent Issues

Day to Day Operating Issues

/

|

\

BOARD OF DIRECTORS

|

REPRESENTATIVE AND RECREATIONAL COUNCILS

|

|

|

ALLIANCE HOCKEY OFFICE

 

 

5.4 REPRESENTATIVE AND RECREATIONAL COUNCIL CHAIRS

.1 The Chairs of each of the Representative and Recreational Councils are elected ALLIANCE positions as per By-law Article 6 (e) and
    (f), By-Laws 4.10 and 8.3.

.2 Each year, the Board of Directors shall appoint an alternate/designate for Representative Council, and the Recreational Council in
    the absence of the Chair.

.3 The Chair of each of the Councils, at each meeting, will ensure that minutes are taken in conjunction with the Executive Director,
    approve the minutes and have them distributed to the appropriate Council members and to the Executive Director who will 
    distribute them to the Board of Directors.

.4 Each Council, at their meeting in September of each year, will establish the number of Council meetings and their dates and
    locations until the following June and circulate the list to all appropriate individuals and the Board of Directors through the
    Executive Director.

.5 The Chair of each Council will be responsible for the following:
.1 The calling of regular meetings and ensuring notification with an agenda given fourteen (14) days prior to the meeting
    where possible;

.2 Chairing each of the meetings and ensuring minutes are taken, approved and circulated;

.3 Receiving input on agenda items and other information for consideration before the Council meeting;

.4 Following up with organizations who fail to attend two (2) Council meetings in a row, without notification, to determine the
    cause and to speak to the Member Association President about non-attendance;

.5 Call special meetings of their Council as required, or if five (5) or more Member Association representatives to their Council
    request a meeting in writing, with the meeting to be held within ten (10) days of the request being received;

.6 Ensure that Council agenda items and motions reflect the roles and responsibilities of that Council and do not infringe on the
    roles and responsibilities of the other Councils;

.7 Contact the Chair of the other Council to identify motions and situations that require either their input and/or that Council’s
    approval prior to any motion being implemented.

.8 The Chair will have the following qualifications:
.1 Extensive minor hockey organizational experience at all levels, but particularly related to the Council they are to be 
    involved with;
.2 Knowledge of ALLIANCE, OHF and HC rules and regulations;
.3 Management and supervisory skills;
.4 Leadership, facilitation and decisiveness;
.5 Strong communication and interpersonal skills;
.6 Dispute resolution skills.