13.1 MEMBERS MAY ATTEND MEETINGS:
.1 Generally the meetings of the Executive Committee and/or Representative Council and Recreational Council shall be open to any members in good standing who are interested in observing the deliberations.
.2 It may be decided, though, that portions of some meetings should be held in camera. This shall occur whenever, in the judgment of the Chair and a majority vote of the respective Committee members, those circumstances to be discussed require confidentiality and pertaining to:
.1 Personnel (staff, volunteers)
.3 Competitive bids
.4 Litigation Matters
13.2 REPRESENTATIONS AT MEETINGS AND TIMELINES:
.1 Permission to make representations to the Executive or Representative Council and Recreational Council meetings may be requested by individuals or groups of member minor hockey associations. Such representations must be requested in writing with the topic(s) specified. Requests should be sent to the Executive Director of the ALLIANCE who shall then extend the sender(s) an invitation to attend an upcoming meeting. Wherever possible, this will be the next meeting and this should be especially possible if the request for representation is received fourteen (14) days before the meeting.
.2 The Executive Committee and Representative Council and Recreational Council shall have the right to set a reasonable time limit for such representations although efforts shall be made to ensure that everyone has an opportunity to be fully heard.
13.3 WRITTEN REPLIES TO REPRESENTATIONS:
.1 The Executive Director shall ensure that a written reply to the representation shall be sent within forty-eight (48) hours of the meeting.
13.4 WRITTEN REPRESENTATIONS:
.1 Written representations may also be submitted through the Executive Director. Such representations shall be dealt with at the next meeting of the Executive Committee or Representative Council or Recreational Council provided that they are submitted fourteen (14) days before the meeting. The Executive Director shall then forward a written reply to the sender(s) of the representation within forty- eight (48) hours after they are dealt with.